Prime AV produces conferences, hybrid meetings, weddings, and awards dinners at the Westfields Marriott in Chantilly, Virginia, with our own crew and equipment, two miles from our warehouse.
Grand Dominion general sessions, Washingtonian awards shows, Lincoln Forum keynotes, Sunset Terrace ceremonies: we know the rooms, the ceilings, and the dock.
Westfields Marriott has about 60,000 square feet of event space in 21 rooms. The Grand Dominion Ballroom is 9,108 square feet with a 15.8 foot ceiling and seats 1,100 in theater or 600 at rounds; the Washingtonian Ballroom is 7,615 square feet and seats 800; the Jeffersonian adds 5,053 square feet, and the Lincoln Forum is a 180 seat fixed amphitheater. A lot of the Dulles corridor’s corporate meetings, association programs, and government conferences happen in these rooms.
We produce the general session, the breakouts, and the awards dinner that follows, with sound, LED walls, lighting, confidence monitors, and a show caller. Because the ballroom ceilings sit under 16 feet, we design screens and lighting for that trim instead of forcing a convention center rig into a hotel room.
A 15.8 foot ceiling is where projection starts to struggle and LED starts to shine. Our fine pitch LED walls deliver a bright, readable picture with the house lights up, in a footprint that fits the Grand Dominion stage without blocking the sight lines from the back rows of a 600 person dinner.
Typical builds here are a 16 by 9 foot wall for the general session, a pair of 10 by 6 foot side screens for IMAG and slides, or an ultra wide blend across the stage for an awards show. We bring the wall, the processor, and the operator, and we rent it as a working wall, not a stack of panels. See LED video wall rentals.
Many of the meetings at Westfields have a second audience online: regional teams dialing into a town hall, members who could not travel, a keynote that needs to be on demand the next day. We run hybrid event production as one show, not two.
Cameras and switching for the room and the stream, a dedicated stream engineer, remote presenters brought into the room feed, and recording for on demand. The hotel’s Studio boardroom covers a small remote meeting; for anything with a stage, we bring the production.
Westfields hosts weddings of up to 600 in the Grand Dominion, with the 9,000 square foot Sunset Terrace for ceremonies and cocktail hours and the Rotunda for receptions. The property reads as a country estate, which is exactly what the lighting and sound should respect.
We handle ceremony audio on the terrace, uplighting and pin spotting in the ballroom, a dance floor system that fills the room without overpowering the head table, and LED or projection for slideshows and live video. See luxury wedding production.
Our Chantilly warehouse is about two miles from Westfields, which changes the economics of a show here. Trucking is minimal, a forgotten adapter is a fifteen minute round trip, and a last minute add on the day of the event is a real option rather than a problem.
The hotel has a loading dock, staging space, and complimentary self parking, and our crews know the push from the dock to each ballroom. We advance the load in with the hotel’s event team and coordinate with the on site AV staff where house systems are involved.
Westfields is a renovated conference hotel in the Westfields Corporate Center, and its rooms are generous for a hotel but tighter than a convention hall. These are the published facts that shape an AV plan here.
Ceilings under 16 feet set the design.
Breakouts and a fixed seat forum.
Terrace ceremonies, ballroom receptions.
Easy for crews and guests.
Yes. The hotel has on site AV staff for basic needs, and outside production companies produce conferences, awards dinners, and weddings here regularly. We bring our own sound, LED walls, lighting, cameras, and crew, coordinate with the hotel’s event team on load in and power, and give you one itemized quote to compare with the in-house proposal.
With a 15.8 foot ceiling and a stage, a 16 by 9 foot wall is the usual general session build, often with 10 by 6 foot side screens for IMAG. For awards shows we build ultra wide blends across the stage. We model the sight lines from the room drawing before quoting.
Yes. We run the room and the stream as one show: cameras and switching, a stream engineer, remote presenters brought into the room, and recording for on demand. The hotel’s Studio boardroom covers a small remote meeting; anything with a stage gets our production.
Yes. Ceremony audio on the Sunset Terrace, uplighting and pin spots in the ballroom, a dance floor sound system, and LED or projection for slideshows and live video. We coordinate with your planner and the hotel’s catering team on the timeline.
About two miles. Our warehouse is on Flint Lee Road in Chantilly, which keeps trucking minimal and lets us respond to day of changes in minutes rather than hours.
Download our free Event AV & Production RFP Template, fill in what you know, and email it to sales@goprimeav.com. We will help you build the scope.
Download the RFP TemplateProducing at Westfields?
You will get a layout for your ballroom, an itemized quote, and a crew that is two miles away on show day.
