Planning & Procurement
Event AV & Production RFP Template: How to Get Comparable Bids
A fill-in-the-blank RFP template, plus how to write one that gets comparable bids, even when you are missing some details. Free Word download.
Insights & Resources
The Prime AV Blog
Planning guides, production breakdowns, and lessons from the field: how we deliver corporate meetings, galas, and live events across the DC region.
Planning & Production
Run of Show: How to Build One for Meetings and Conferences
What goes into a run of show, how to build one step by step, and a free template for meetings and conferences.
Equipment Rentals
Renting AV Equipment for Businesses and Individuals
How AV equipment rentals work at Prime AV, for businesses and individuals, plus an unbranded crew that can show up as part of your own team.
Video & Displays
Outdoor LED Screen Rental in the DMV: What to Know
Brightness, weather, sizing, power, and when an outdoor LED screen beats projection for your event.
Video & Displays
How to Choose an LED Video Wall for Your Event
Pixel pitch, indoor vs outdoor, sizing, and LED wall vs projection, and how to pick the right wall for your event.
Political & Government
Press Conference AV: What You Need for a Clean, On-Record Event
The mult box press feed, podium mics, backdrop, lighting, and a live stream, and how we set them up in the DC area.
Venues & Planning
Hotel Audio Visual Companies: When to Bring Your Own AV
When to use the hotel AV team, when to bring an outside company, and the questions to ask before you sign.
Budgeting & Planning
How Much Does Event AV Production Cost? A DMV Pricing Guide
What event AV costs, the line items on a typical quote, and how to compare bids fairly across the DMV.
Choosing a Partner
How to Choose an Audio Visual Company in Washington, DC
The questions to ask, DC venue and labor rules, red flags, and why a local crew matters.
Hybrid & Virtual
Virtual Event Production: What It Involves and How to Run One
What goes into a virtual event, from cameras and console audio to a reliable stream that holds an audience.
Video & Screens
Custom Video Wall Design: Sizes, Layouts, and Interior Integration
Sizes, pixel pitch, creative shapes, and blending an LED wall into your interior design, plus how to work with your designer or architect.
Awards & Galas
Producing an Award Ceremony or Gala: Lighting, Stage, and Screens
Lighting and uplighting, stage design, LED walls, sound, and show-calling: what turns a ballroom into a gala and keeps the program moving.
Festivals & Outdoor
Outdoor Festival Production: Power, Stages, Sound, and Video Walls
Power, mobile stages, large-format PA, and outdoor video walls, what it takes to build a festival from an empty field, and who should run it.
Conferences
How to Choose a Production Company for a Multi-Day Conference
Sound, video walls, lighting, and broadcast for a multi-day conference, what to look for in a production partner, and the questions to ask before you book.
Sound
Event Sound Production: What It Takes to Be Heard
Room-tuned PA and line array, wireless mic coordination, live mixing, and redundancy: what makes event sound disappear.
Corporate Events
A Planner’s Guide to Corporate AV Solutions
What actually goes into the sound, video, and lighting behind a flawless corporate meeting, and how to brief your AV partner so nothing gets missed.
Hybrid & Virtual
Hybrid Event Production: Getting Your Live Stream Right
Two audiences, one show: the audio, multi-camera, and streaming details that make remote attendees feel like they’re in the room.
Video & Screens
Video Wall vs. Projection: How to Choose for Your Event
The room’s light, the image size, and the budget decide which screen fits, how to choose, and when each one wins.
Rallies & Demonstrations
Producing Rallies and Demonstrations in Washington, DC
Sound, stage, power, and video for demonstrations on the National Mall, Capitol grounds, and Lafayette Park, nonpartisan production built to carry a message.